December 2005

Past Performance Information Retrieval System

 

The federal Past Performance Information Retrieval System (PPIRS) contains report cards assessing a vendor's past performance in doing business with the government. It is made available to government source selection officials who use the information as one of several factors in determining which company should be awarded a new contract.

Contractors are encouraged to validate their own past performance information and to refer to records in PPIRS when preparing proposals. Central Contractor Registration (CCR) provides the means to register contractors as a contractor user. To access PPIRS, a contractor must register a past performance point of contact (POC) in the CCR profile and generate a Marketing Partner Identification Number (MPIN).

Your CCR point of contact is the only person with access to your company's active registration. You must contact your CCR POC to establish the MPIN. Contractors may then log onto PPIRS using their DUNS number as a user ID and their MPIN number as a password. It takes about a week to update PPIRS with newly activated MPIN numbers. New information is made available every Thursday morning.

Contractors who have obtained an MPIN may find there are no records available on them in PPIRS. This is either because the contractor has no contracts meeting the thresholds for report cards (in DOD, $1 million for services and information technology; $5 million for systems and operations support; $100 thousand for federal agencies), or because the reports have not yet been written.

Contractors are encouraged to contact their customers to ensure that the reports are written. Information on collection and use of past performance data which is applicable to both civilian agencies and the DOD is identified in the OFPP guide, Best Practices for Collecting and Using Current and Past Performance Information available at http://www.acqnet.gov/Library/OFPP/BestPractices/pastpeformguide.htm.

Contractors who have trouble accessing PPIRS or want additional information should contact the PPIRS Help Desk at 603-431-9460, ext. 486. PPIRS is available at http://www.ppirs.gov.