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Third Party Billing/Sponsored Billing

Student Accounts


Sponsored Billing is when a student's tuition and fees will be paid by a third party, such as Michigan Works, Michigan Rehabilitation, Military Assistance or Michigan Education Trust, or a company. The sponsor must agree to make full payment regardless of a student's grades or course completion. Written authorization from the sponsor must be submitted each term by the payment due date. 

The college reserves the right to refuse sponsored billing account for reasons including, but not limited to, delinquency or non-payment. When applicable, student reimbursement will not occur until payment is received from the sponsor. 

The authorization must include the following: 

  • Sponsor's name
  • Billing address
  • Contact name, phone and email
  • Student's name
  • Schoolcraft Student ID or Social Security Number
  • Term to be covered, i.e. Fall 2013
  • Types of charges that are to be covered, such as tuition, fees, books and supplies, and the dollar amount if applicable
  • If sponsor authorization is for specific courses, indicate the course name and number
  • Authorized signature

The student is responsible for the total charges and must pay any charges not covered by the authorization in full by the payment due date. If for any reason, the sponsor refuses to pay for charges, the student will be held responsible. The student will be unable to register, access records or grades until paid in full. If necessary, the account will be referred to a collection agency, and reported to credit bureaus. 



Important Information for Third Party Sponsors

Timing

Third party invoices for tuition and fees are prepared after add/drop period for the quarter in order to limit changes that might impact the amount due for tuition and fees. Invoices are mailed directly to the funding agency.

Collections

If the college is unable to collect from the funding agency within a reasonable amount of time, the student will become responsible for payment. The student will be notified by U.S. Postal Service when the funding agency has been mailed a final demand for payment.

Agencies should contact student account staff in Student Financial Services with any invoice questions.

Confidentiality

It is the policy of the college to protect our students' right to confidentiality. Sponsors must obtain information regarding transcript, and grades directly from the student.

Disallowed Charges

The sponsor agrees to pay Schoolcraft College as invoiced and seek reimbursement directly from the student for disallowed charges resulting from dropped courses, early withdrawal or insufficient grades.

Payment Options

Payments may be made by using one of the following options:

  • Check – Make payable to Schoolcraft College and mail to:

    Student Accounts
    Schoolcraft College
    18600 Haggerty Road
    Livonia, MI 48152
  • Remittance information is important to ensure the correct account is credited. (Please include invoice number, student name and academic term)
  • Electronic Funds Transfer – Contact student accounts staff in Student Financial Services to obtain banking information. Include any information that would help identify the payment in the text portion of the transfer.


Responsibilities

Sponsor Responsibilities

  1. Contract/Authorization must include the following information:
    1. Student's names and social security number.
    2. Description and amount of allowable charges.
    3. Sponsor's billing address, contact name and phone number.
    4. Dates or quarter student will be sponsored.
    5. Sponsor's signature.
  2. Sponsor shall mail payment to the address provide on the invoice. Payment in full is due upon receipt of invoice.
  3. If the student is an employee of the sponsor and is terminated during the quarter, the sponsor must pay as agreed and invoiced, and seek reimbursement directly from the student.
  4. If the student drops one or more of their classes after add/drop period, the sponsor must pay the full amount of tuition and fees as invoiced, and seek reimbursement from the student.

Student Responsibilities

  1. It is the student's responsibility to provide the college with a valid contract from their sponsor prior to the published quarter payment due date to avoid late payment and other penalties.
  2. Review your account online to check for any unpaid balance. Students are responsible for charges not cover by the third party authorization.
  3. Any amount billed to the sponsor that they refuse to pay, will be charged back to the student’s registration account and must be paid by the student.
  4. It is the student's responsibility to maintain their current address information.

 College Responsibilities

  1. Review authorization/contract upon receipt.
  2. After the college receives the authorization for payment an award is entered on the student’s account. This information indicates the funding source.
  3. Invoice the funding agency.
  4. Any refund resulting from an adjustment to the student’s registration after sponsor payment, will be returned to the sponsor.
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